It’s that time of year! With the year coming to a close and budget planning for the next year beginning, many organizations look forward to holiday parties to help them celebrate successes and recognize their staff for their contributions. Seems harmless right? Actually, employer sponsored holiday parties can open any organization up to undue liabilities. Here are some great ways to protect your employees and your organization, while still enjoying the celebration.

• Attendance cannot be mandatory.
• Employee handbooks should include a policy against unprofessional behavior and sexual harassment at any employer sponsored function both on and off site. Staff should be reminded of the expectations prior to the event.
• Host the event at a restaurant and provide plenty of food and non-alcoholic drinks.
• Avoid venues that promote dancing.
• If alcohol is being provided, set a limit of 1-2 drinks per guest.
• Offer free public transportation home from the event.
• Do not include a mistletoe.
• Encourage employees to bring a guest.
• Make any gift exchanges voluntary.
• Remind managers and supervisors of their responsibilities and how to respond to inappropriate behavior.

Keep in mind, these events can be hosted during the work day to decrease the likelihood of inappropriate behavior and alcohol consumption. These events are a great opportunity to recognize staff, reward accomplishments, and encourage staff to meet and interact with others outside of their department; remember to put emphasis on these benefits.

Trillium, a national leader in staffing and recruitment is a valued staffing partner to over 5,000 companies nationwide. Trillium is privately owned by Oskar René Poch.

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