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Administrative Assistant

Trillium Professional is now seeking an Administrative Assistant in Longview!

The Timekeeper provides administrative support to project teams, focusing on accurate timekeeping and related tasks, as directed by management.

Key Responsibilities:
Timekeeping & Data Entry:
-Enter and reconcile employee time records daily, weekly, and monthly.
-Verify previous time entries and input new hires using site/client-specific systems.

Accounts Payable Support:
-Match bills with purchase orders, resolve discrepancies, and confirm correct items and quantities are received.

Documentation & Coding:
-Process and track job numbers, purchase orders, and tag numbers using designated forms or software.

Issue Resolution:
-Troubleshoot and report any timekeeping problems such as missing hours, errors on sign-in sheets, or schedule mismatches.

Invoice Processing:
-Prepare and verify invoices by checking total hours and invoice amounts according to procedures.

Meetings & Communication:
-Participate in regular meetings to stay updated on work schedules and priorities.

Administrative Tasks:
-Complete various office duties as assigned by management.

-Provide general office support during staff absences or busy periods.
-In the absence of the Site Office Manager, help prioritize tasks and adjust work schedules under management guidance.

Pay rate is $20/hour. Apply now!

-High school diploma or equivalent (Associate’s Degree in Business preferred).
-1–3 years of timekeeping or data entry experience, preferably in construction.
-Familiarity with TRACK software is a plus.
-Proficiency in Microsoft Excel.
-Strong communication, organization, and leadership skills.
-Ability to handle sensitive/confidential information professionally.
-Occasionally required to stand, walk, or lift up to 10 lbs.
 

Trillium has been recruiting and placing clerical and office professionals for over 30 years. From Fortune 100 companies to small businesses, our philosophy remains the same: to achieve excellence by providing quality employees with an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. We strive to be unsurpassed in the recruitment and placement of professionals. Trillium is an Equal Opportunity Employer.

By applying to this job, I agree to receive electronic communications including SMS text and email regarding future opportunities, referral bonus incentives, and other promotions from Trillium. You may opt out at any time from future communications by responding STOP to any electronic communication. You may view our full privacy policy at https://trilliumstaffing.com/jobs/privacy/.

Trillium offers a comprehensive benefit package that includes the ability to participate in health insurance and retirement plans, paid holidays, state required leave, and vacation days, if applicable. Trillium’s offerings are dependent on the state in which the assignment is located, length of time worked, and may change depending on assignment. Benefit packages for direct hire placements vary based on the client company.

 

Contact Us if you have any questions

Our intentions are to fill job vacancies as quickly as possible with qualified candidates. We are always accepting applications if a time sensitive job has an application deadline it is noted in the job description. Click on "Apply" to begin the apply process.