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On-Site Administrative Assistant
Are you organized, people-focused, and thrive in a fast-paced, hands-on environment? Join our team as an Onsite Staffing Assistant in Santa Clara, CA and be the vital link between our workforce and client operations. This role supports daily staffing logistics, employee engagement, and operational efficiency—all directly at the client site.
Why You’ll Love This Role
•Be at the heart of day-to-day workforce operations
•Collaborate closely with clients and internal teams
•Help onboard new hires and support employee success
•Make an immediate impact on attendance, communication, and compliance
What You’ll Do
•Greet and check in temporary staff daily
•Support onboarding: distribute badges, collect paperwork, and facilitate orientations
•Monitor and track employee attendance and timekeeping
•Act as the first point of contact for employee questions and workplace issues
•Escalate more complex matters to the Onsite Manager
•Maintain accurate employee records and rosters
•Communicate shift updates, changes, and announcements clearly to employees and clients
•Assist with interview coordination, hiring, and compliance tasks
•Provide general administrative support (filing, data entry, reporting, travel coordination including booking and maintaining travel records)
•Uphold safety standards and ensure policy compliance
This is full-time work. Schedule is Monday-Friday from 8am-5pm. The pay rate is $26/hour.
Apply now!
• High school education or GED is desirable for this position. Some college courses in business-related field helpful.
• Previous experience in staffing, HR or administrative support, preferred.
• Proficient with basic computer systems, including timekeeping and reporting platforms and Microsoft Suites.
• Experience with CRM tools preferred.
#staffingcareers
Trillium Driver Solutions has been recruiting and hiring CDL and Non-CDL Drivers for over 30 years. Whether you are seeking casual work or a full time driving career, let the experts at Trillium put you behind the wheel. Our clients range from Fortune 100 companies to small businesses, but our philosophy remains the same: to achieve excellence by providing quality employees with an uncompromising level of service. We believe in honesty, integrity, and a simple philosophy of providing value to our customers and our employees. Trillium is an Equal Opportunity Employer.
By applying to this job, I agree to receive electronic communications including SMS text and email regarding future opportunities, referral bonus incentives, and other promotions from Trillium. You may opt out at any time from future communications by responding STOP to any electronic communication.
You may view our full privacy policy at https://trilliumstaffing.com/jobs/privacy/.
Trillium offers a comprehensive benefit package that includes the ability to participate in health insurance and retirement plans, paid holidays, state-required leave, and paid time off. Trillium’s offerings are dependent on employee status and program eligibility.
Contact Us if you have any questions
Our intentions are to fill job vacancies as quickly as possible with qualified candidates. We are always accepting applications if a time sensitive job has an application deadline it is noted in the job description. Click on "Apply" to begin the apply process.
