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Office Manager

Trillium Construction is hiring for a highly organized and proactive Office Manager to oversee the daily operations, ensuring a productive and efficient work environment for an established HVAC company in Chippewa Falls, WI.

The Office Manager will be responsible for managing administrative tasks, coordinating office activities, and supporting staff to maintain smooth and effective operations. This is a direct-hire opportunity, paying between $28 - $35/hr, plus benefits!

Duties:
-Research and share information with company president to sustain/grown company
-Act as contact person for accounting software and other computer related issues – install ComputerEase software updates, coordinate software updates/changes with company procedures, resolve support issues
-Research options to update and/or change computer system to bring current technology to service department and technicians in the field, job costing for installations, etc.
-Responsible for bi-weekly payroll, including all tax payments, garnishments, 401k contributions, HAS contributions, quarterly tax reporting, yearend W2’s, and employee files
-Act as contact person for employee benefits programs (401k, health, disability, etc.)
-Handle new hire and termination paperwork
-Monitor cash in bank, transfer money between checking accounts, set up and monitor ACH payments, take cash deposits to bank
-Balance monthly bank statements to computer software accounts and company check register
-Review general ledger accounts and make adjusting entries, generate monthly financial statements, work with accountant for yearend corporate tax returns, financial statements, and other accounting projects
-Review job cards billed out each month for proper sales/use taxes
-Implement new office procedures, delegate office projects, design reports to provide information to other managers/co-workers
-Assist other staff as needed, including answering the phones and generating service work orders, dispatching, assisting customers, filling in for receptionist/service dispatcher  

Apply now!

Qualifications:
-Previous experience in an Office Manager position or similar role, preferably within the construction industry
-Proficiency in MS Office programs, ComputerEase preferred
-Strong organizational and time-management skills
-Ability to handle sensitive information with discretion 

 

Trillium Construction Services has been recruiting and hiring construction and skilled trades talent for over 30 years. Trillium is an Equal Opportunity Employer.

By applying to this job, I agree to receive electronic communications including SMS text and email regarding future opportunities, referral bonus incentives, and other promotions from Trillium. You may opt out at any time from future communications by responding STOP to any electronic communication. You may view our full privacy policy at https://trilliumstaffing.com/jobs/privacy/.

Trillium offers a comprehensive benefit package that includes the ability to participate in health insurance and retirement plans, paid holidays, state required leave, and vacation days, if applicable. Trillium’s offerings are dependent on the state in which the assignment is located, length of time worked, and may change depending on assignment. Benefit packages for direct hire placements vary based on the client company.

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Contact Us if you have any questions

Our intentions are to fill job vacancies as quickly as possible with qualified candidates. We are always accepting applications if a time sensitive job has an application deadline it is noted in the job description. Click on "Apply" to begin the apply process.

For inquiries regarding eligibility for licenses or credentialing in a specific trade, please visit your state licensing department.